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By-Laws for Coffee County Library Board of Trustees

ADOPTED OCTOBER 10, 1989
***UPDATED JANUARY 11, 2005


ARTICLE 1. DUTIES AND RESPONSIBILITIES OF BOARD MEMBERS
Section 1. The Coffee County Library Board of Trustees is the group from which the Coffee County members of the Satilla Regional Library System Board of Trustees, the governing body of the Satilla Regional Library System are drawn.

Section 2. The Coffee County Library Board of Trustees shall set local policies and practices when there is no Regional Library System policy governing that area of service.

Section 3. The Coffee County Library Board of Trustees shall discharge those duties delegated to it by the Satilla Regional Library Board of Trustees. All formal actions of the Coffee County Library Board of Trustees taken in discharging those duties shall be reported to the Regional Board of Trustees for approval and recording at their next meeting.

Section 4. The Coffee County Library Board of Trustees shall approve Coffee County Library Board of Trustees Board budgets prepared by the Regional Library System Director, and shall present the library's fiscal needs to its supporting agencies.

Section 5. The Regional Library System Director shall be notified in advance of all meetings of the Board or committees.

ARTICLE II. DUTIES OF THE OFFICERS
Section 1. The Chairman shall preside at all regular or called board meetings. He/she shall appoint all committees and shall be an ex-officio member of all committees.

Section 2. The Vice-chairman shall preside in the absence of the Chairman. All other duties of the Vice-chairman shall be assigned by the Chairman.

Section 3. The Secretary shall record the official actions of the Board, keep a record of attendance at Board meetings, and have the custody of the official books, which shall be housed in the County Library. He/she shall notify the proper appointing authorities of vacancies, which may occur on the Coffee County Library Board. The Secretary shall send copies of the minutes of all meetings to the Director of the Coffee County Library. He/she shall report changes of membership to the Director.

Section 4. If the Treasurer and all other staff authorized to handle monies are not covered by the bond held by the Satilla Regional Board, they shall be bonded for an amount commensurate with the amount of funds handled, determined by the Satilla Regional Board, they shall be bonded for an amount commensurate with the amount of funds handled, determined by the Coffee County Library Board and entered in the minutes and a copy of the bond filed with the Regional headquarters office and the Georgia Public Library Services of the Board of Regents.

ARTICLE III. MEETINGS
Section 1. Meetings of the Coffee County Library Board of Trustees shall be held according to the provision stated in the Bylaws of the Satilla Regional Library System.

Section 2. The Coffee County Board of Trustees shall hold no less than four regular meetings during each fiscal year including no less than one each calendar quarter. Meetings shall be held on the second Tuesday in the months of January, April, July, and October at the headquarters library, or at some other location as designated by the Chairman.

Section 3. Prior to each regular or called meeting and the Director of the Regional Library System shall notify each member of the date, time, and place of the Coffee County Library Board of Trustees meeting.

Section 4. Eight members on the Board of Trustees constitute a quorum. No official business may be conducted without a quorum. Except as stated elsewhere in the documents, a simple majority vote of members present is required to approve any action before the Board.

ARTICLE IV. REPORTS
The Coffee County Library Board of Trustees shall submit all reports requested by the Regional Library System to provide the information necessary to complete reports required by state, federal, or local laws or regulations, or to manage the Regional Library System in an efficient and business-like manner.

ARTICLE V. ATTENDANCE
Section 1. A Board member shall be removed for cause or for failure to attend three consecutive regularly scheduled meetings.

Section 2. A letter reporting the removal and specifying the cause shall be sent by the secretary to the affected Board member and to the appointing authority responsible for his/her appointment. The local appointing authority shall be asked to appoint another representative to fill that member’s unexpired term.

ARTICLE VI. AMENDMENTS
These Bylaws may be amended at any regular meeting of the Board of Trustees by a two-thirds vote of the members present, provided that notice is made in writing at least two weeks prior to the meeting, and provided that a quorum is present. All amendments to these Bylaws shall be filed with Georgia Public Library Services of the Board of Regents immediately upon adoption.

***Updated on January 11, 2005:

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