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Collection Development Policy

I. Introduction
The Satilla Regional Library System (SRLS) Board of Trustees and Library Director recognize the need to provide informational materials according to library users' informational needs and desires. In today's rapidly changing information provision environment, our users' information, entertainment, and intellectual development needs are more diverse than ever and are constantly evolving. This policy will guide decisions regarding collection development and maintenance of traditional informational sources prioritized by the dynamic needs and desires of SRLS users within the limitations of funding provisions.

The current information holdings (excluding electronic resources) consist of 136,297 print book and serial volumes, 172 Spanish print volumes, 1365 videos, 917 audiotapes, and 122 print subscriptions. The SRLS also participates in the Georgia Library Public Information Network for Electronic Services (PINES), which boasts an electronic catalog, automated circulation system, and lending network of 249 libraries in 123 Georgia counties. The Georgia Public Library Services (GPLS) funds PINES through Federal monies, providing PINES cardholders equal access to a shared collection of 7.7 million library materials . SRLS cardholders may go directly to the other PINES libraries to check out materials using their SRLS PINES library cards, or they may request a loan of materials from other libraries participating in the PINES network be delivered to the their respective SRLS branches at no expense to the users. Materials not available at the SRLS or a participating PINES library may be requested through the Southeastern Library Network (SOLINET) interlibrary loan at a minimal charge. The SRLS will only place interlibrary loan requests for SRLS cardholders.

A. Mission, Vision, and Roles
The SRLS's mission is to serve the region by providing organized access to information in various available formats that meet the citizens' educational, informational, recreational, and cultural needs. The SRLS's vision is to be the port of information access to the region's communities through print, audio, and video formats as well as electronically formatted local data and the World Wide Web. This mission and vision, providing the foremost guiding forces in collection development, initiate broad and ambitious goals and require library roles to change with each user. Many of our users need resources for developing fundamental reading skills and for enhancing educational activities from pre-school through high school. Older SRLS users need children's and parenting information or information to stay competitive in the job market and to plan for financial security. Others use the resources to help them relax and enjoy life. As a vital part of the regional community, the SRLS strives to help citizens achieve personal enrichment for better lives.

B. Description of Library and Community
Formed in 1953, the rural three-county public library system serves Atkinson, Coffee and Jeff Davis Counties in South Georgia . Since then, the SRLS has expanded in response to community growth, adding services and materials to provide the best possible informational services allowed by the limited budget. The SRLS, with a headquarters, one branch, five outlets, and a bookmobile, now serves a population of 59,773 with about 18,000 registered patrons. Averaging to 50.6%, slightly more females than males reside in the three counties. Two key factors affecting collection development are the Hispanic population growth and low educational levels of the region. Only 61.5% of the residents age 25 and older are high school graduates, comparing well below the 78.6% state average.

C. Purpose
This policy will serve to:
• Guide librarians in the responsive selection of a varied collection of books and other materials to meet the educational, informational, and recreational information needs of the three-county community
• Advance the SRLS's mission and vision in providing full and unbiased access to its library services and materials for all persons regardless of need, age, gender, ethnic origin, or religious affiliation
• Encourage continuing education by guiding the selection and promoting the use of appropriate library resources
• Inform the user community of the principles guiding the SRLS's collection development and maintenance
• Support continued cooperation and collaborative efforts with other PINES libraries.

D. Principles
To provide free and equal access to information, the SRLS and its Board of Trustees endorse the American Library Association (ALA) Code of Ethics, Freedom to Read, and Freedom to View statements as well as the ALA's Library Bill of Rights statement and its interpretations. With these endorsements, the SRLS undergirds citizens' rights to intellectual freedom by allowing access to a free flow of unbiased information that impartially communicates a broad range of ideas. The SRLS Collection will reflect diverse viewpoints, opinions, and cultures shared by both majority and minority members of the communities' citizenry and society as a whole. The existence of any particular viewpoint in the collection is an expression of the library's policy of intellectual freedom, not an endorsement of a particular point of view. The SRLS ensures users' confidentiality with procedures implemented to protect this right.

The SRLS is committed to the following values.
• We value SRLS libraries as public forums, as community facilities for open communication of ideas and information with collections, displays, programs, and services that reflect an array of opinions and viewpoints.
• We value the SRLS's communities, actively participating in the communities' activities and endeavoring to enhance the quality of life for the communities' citizens.
• We value full and equal access to information provided by the SRLS's collections, services, and programs.
• We value the collection of and accessibility to information in all formats: print, audio, video and electronic.
• We value our customers by responding to them equally with respectful, accurate, and friendly service to all.
• We value reading and learning by promoting both for all ages.
• We value the privacy of our users by following procedures to keep their transactions strictly confidential.

Although the SRLS refrains from censoring, supporting, or sanctioning any particular view represented in the collection, it has complied with the Children's Internet Protection Act by installing filters provided by the GPLS. The SRLS does not assume responsibility for information accessed in-house or remotely or checked out by any library user regardless of age. The Library System does not act as the parent or guardian and will not question the appropriateness of the child's selection. This responsibility falls completely and irreversibly to the parent or guardian.

II. Responsibility for Collection Development Activities
Funding allocations, evaluation, selection, acquisition, and deselection activities for collection development and maintenance are the unquestionable responsibility of the SRLS Library Director. However, the Director has full authority to delegate these duties to other personnel qualified by education and specialized training. While collection development and maintenance activities will be conducted within the framework of this Collection Development Policy's established scope and purpose, only the Director is authorized to utilize judgment in the Policy's interpretation and to sign contractual agreements. Any library material so selected and added to the collection shall be held to be selected by the SRLS Board of Trustees.

Patrons are also an important part of the selection process. Requests for materials are taken by any SRLS staff member and are documented on a Reserve and Request for Consideration Form. The Library Director will review and evaluate requested materials. Requests will be considered according to the SRLS's mission, the criteria outlined in this policy, the number of requests, and available funding for one-time or recurring purchase requirements. If current funding allocations are deemed inadequate to acquire a needed resource that has been requested, it will be placed on a prioritized list for future consideration and possible acquisition.

III. Selection Criteria
Several sources are used to assist in selecting library materials, including book reviews, publishers' catalogs and flyers, professional journals, recommendations from other professionals and library patrons, and personal knowledge and expertise. Reviews in professionally recognized periodicals are a primary source for materials selection. Standard bibliographies, book lists by recognized authorities, and the advice of competent people in specific subject areas may also be used. The library will acquire multiple copies of materials when additional copies are necessary to meet collection development goals. The following general criteria are evaluated for all materials selected for the SRLS collection. Additional specific criteria appropriate for different types of materials are listed in B. Specific Selection Criteria, and all items selected will meet several of the general and/or specific criteria.

A. General Selection Criteria
• Current and anticipated information needs and interests of existing and potential users
• Demand - Requests and recommendations from patrons are a significant part of the selection process, because they indicate public interest, community relevance, and timeliness of topic.
• Accuracy of information
• Currency of information
• Value - Each type of material must be considered in terms of its own excellence, as no single standard can be applied in all cases. Some materials may be judged primarily in terms of artistic merit, scholarship, or value to humanity; others are selected to satisfy the informational, recreational, or educational interests of the community. Materials acquired should meet high standards of quality in content, expression, creativity, imagination, and format. Emphasis is placed on authoritativeness, effective expression, and significance of subject. Other factors influencing the value of materials selected are the current or historical significance of author or subject and the contribution to the breadth of the SRLS collection.
• Current collection objectives
• Evaluations in review media
• Inclusion of title in standard bibliographies or indexes
• Receipt of or nomination for major awards or prizes
• Format - The technical quality of production are considered for audio, video, and other non-print formats.
• Affordability - Cost is always a consideration in selection.
• Support of library's mission and roles
• Balance - Materials that service the diverse needs of the community, including children, the elderly, and the physically challenged, will be selected.
• Diversity of viewpoint - Individual items, which in and of themselves may be controversial or offensive to some patrons, groups, or staff, may be selected if their inclusion will contribute to the range of viewpoints in the collection as a whole and the effectiveness of the community library's ability to serve the people of the SRLS.
• Regional interest - Materials specifically related to South Georgia are especially important to the collection.

B. Specific Selection Criteria
1. Adult Nonfiction
The SRLS maintains a collection of general interest nonfiction titles to provide for the information needs and browsing interests of library patrons. Materials for which there is heavy, temporary demand may be selected with less emphasis on the general criteria listed above.

Special Criteria (in addition to General Criteria):
• Suitability for intended audience (research-level books not purchased)
•  uitable physical format, including ease of use, index, bibliography, and illustrations
• Reputation of publisher
• Financial and space restraints
•  atron requests on subject or author
• Availability of information elsewhere

2. Adult Fiction
The SRLS provides a collection of standard and contemporary fiction titles as well as genre fiction for the intellectual enrichment, information, and entertainment needs and interests of the adult population of the regional community. Multiple copies of frequently requested titles are provided. Large print copies of some titles are also available. Titles written obviously and exclusively for sensational or pornographic purposes will not be chosen, but the SRLS will not exclude a title because of objectionable language or vivid descriptions of sex or violence IF the author is dealing realistically with his or her theme. The SRLS recognizes that any given title may offend some patrons. However, selections will not be based on anticipated approval or disapproval, but solely on the merits of the work in relation to the collection, the library's objectives, and the interests of the readers. See Freedom to Read Statement.

Special Criteria (in addition to General Criteria):
• Collection's need to reflect minority as well as majority cultures
• Literary merit 

3. Periodicals
The library maintains a collection of magazines for informational and recreational reading. While the National Geographic Magazines are bound and kept indefinitely, all other periodicals are retained for two years.

Special criteria (in addition to General Criteria):
• Available indexing (lack of indexing will not exclude a title if it meets patrons needs)
• Community interests as measured by surveys and purchase requests
• Availability of display shelving and storage space

4. Newspapers
Local newspapers from the three-county region plus a selection of regional and national titles are purchased to provide local, state, regional and national coverage. Most issues are retained from two to six months, depending on shelf space. However, the Douglas Enterprise and the Douglas News are retained for two years, and the Douglas Enterprise is purchased and maintained indefinitely on microfilm for the Genealogy Department.

5. Blind and Physically Handicapped Materials Collection
The SRLS does not maintain a strong core collection of materials for the blind and physically handicapped community. However, the Sub-regional Library for the Blind and Physically Handicapped in Valdosta, Georgia serves our region, providing access to many of these materials. A form for these services is provided by the SRLS.

6. Reference Materials
Reference materials provide information on a wide variety of topics. Because of method of use, rarity, or cost, they are maintained for in-library use only.

Special Criteria (in addition to General Criteria):
• Currency of the material
• Importance of subject matter to the collection
• Thoroughness of coverage
• Ease of use (especially indexing)

7. Special Collections / Genealogical Materials
The SRLS collects specialized genealogical materials, which are housed in the Genealogy Department of the Headquarters library branch. Genealogy materials mainly cover family history information from Georgia and other southern states. These materials are collected according to the relevancy of the information to local users. While hard copies of the Douglas Enterprise and the Douglas News are retained for two years in the Genealogy Department, obituaries are clipped from these two local newspapers and retained indefinitely. In addition, the Douglas Enterprise is also purchased and maintained indefinitely on microfilm as are past editions of the Atkinson County newspapers. Until recently, the U.S. Census was added to the collection in microfilm format. Census information will now be provided electronically through ProQuest's online database, but currently held census records on microfilm will be maintained in the collection indefinitely. Genealogy information, such as the divorce index for Georgia , the marriage and death registers for both Georgia and Florida , and the International Genealogy Index, is also available on microfiche.
.
Special criteria (in addition to General Criteria):
Nonfiction materials with information about Atkinson, Coffee, and Jeff Davis Counties and the State of Georgia are also housed in the Genealogy collection and are selected and retained under the following criteria:
• The SRLS attempts to be as inclusive as possible in obtaining books pertaining to the history, economic, social and cultural life of the area.
• The SRLS does not attempt to be inclusive in its collection of materials on the State of Georgia.
• The SRLS does not collect letters, papers, documents, photos, or other primary resource materials of local interest other than books for the Genealogy Collection. However, donated items in these formats are housed in the vertical file.

8. Young Adult Materials
The SRLS's Young Adult Collection provides educational and recreational materials for young adults in the 12-18 age range, depending on reading level. The Young Adult fiction collection is shelved separately, but the Young Adult nonfiction collection is intermingled within the Adult nonfiction collection to help ease the transition for 6th - 12th graders from the SRLS's children divisions to the adult divisions. Due to the wide range of tastes and abilities in this age group, some duplication between the Young Adult collection and both the Adult and Juvenile collections exists. Multiple copies of frequently requested titles, including series titles, may be provided, especially if they compliment the school curriculum.

8-a. Young Adult Nonfiction
Special criteria (in addition to General Criteria):
• Recognition of the various reading levels within this age group
• Presentation in a format that appeals to young adults
• Usefulness of material for research
• Subject matter of special interest to young adults
• Literary quality

8-b. Young Adult Fiction
Special criteria (in addition to General Criteria):
• Recognition of the various reading levels within this age group
• Presentation in a format that appeals to young adults
• Subject matter of special interest to young adults
• Inclusion of material on recommended or curriculum-related reading lists
• Literary quality
• Reputation and popularity of author or title among young adults despite mediocre literary quality

9. Children's Materials
Children's materials are selected to meet the recreational, educational and cultural needs of children from infancy through age 11, depending on reading level. Additional materials are selected to assist adult caregivers with the changing needs of children. Multiple copies of award winners and frequently requested titles are provided as allowed by the budget.

9-a. Juvenile Nonfiction
The Juvenile Nonfiction Collection contains general informational works, browsing items and subject-oriented materials that reflect the interest and educational needs of children from fourth through eighth grade. The library does not provide basic texts or materials needed in quantity for schoolwork. However, supplementary materials will be evaluated and purchased in an effort to meet curriculum demands and enrich the resources available at area schools if the materials contribute to the collection as a whole.

As funding allows, the following subject areas will be maintained: biographical, history, natural and applied science, and geographical works, including books of the states and major countries of the world. Representative introductory materials in the social sciences, art, architecture, foreign language, and literature will be purchased. The Music Collection will include biographies of composers, biographies of popular performers, and songbooks. Folk literature on a wide range of cultures and introductory materials on the major world religions will also be collected.

Special criteria (in addition to General Criteria)
• Suitability for intended audience
• Ease of use, including index, bibliography and illustrations
• Quality of illustrations, maps, graphics and photographs
• Usefulness of material for research

9-b. Juvenile Fiction
The library maintains a basic variety of children's fiction from the most distinguished in children's classic literature to popular titles and new, enticing titles that will attract readers of many tastes and abilities. Frank language is evaluated and accepted when deemed appropriate for the proper delineation of characters. Popular series titles are purchased in response to SRLS patron requests.

Special criteria (in addition to General Criteria)
•  Appropriate reading level and interest level
•  High-interest, low-vocabulary books for children reading below grade level
•  Appeal of author, genre, and series for children
•  Inclusion of material on recommended reading lists

9-c. Easy Books and Picture Books
This collection includes beginning readers, concept books, wordless books and board books as well as picture books. These books, in which illustration is considered as important as text for selection criteria, introduce children to the world of books, stimulate the imagination, and help children develop an early sensitivity to the use of language. The library includes a wide variety of choices for adults to read to toddlers and preschoolers and for children to look at and use as they begin to read. Primers and basal readers will not be purchased but may be added to the collection if donated. 

Special criteria (in addition to General Criteria)
•  Relationship of illustration to text, plot, and the mood of the story
•  Appeal of story and illustrations to children
•  Age appropriateness of art, text, and topic
•  Durability of material

10. Realia
The Realia Collection enables children to have hands-on experiences, enhanced by the use of tangible materials, including puppets and reading kit items that help convey the everyday life of different cultures. Puppets are selected as companions to children's literature rather than as toys. The kits have been designed to bring the resources and materials from each facility out into the community and into the hands of children. Some duplication of materials does exist within the general collection of library materials.

Special criteria (in addition to General Criteria)
• Durability of materials
• Ability to clean and disinfect
• Pieces large enough to avoid injury
• Relationship to other materials in kits

11. DVD Collection
The DVD Collection helps to inform and entertain library users of all ages. Videos are not purchased, though some titles are still available. Non-feature titles of DVDs are selected in high interest subject areas. Selections are based on accuracy of content and effectiveness of the production as determined by reviews in standard sources. Price will be a strong consideration when purchasing DVDs. New title additions will be informational, instructional, and recreational. Children's materials will be selected using the same principles outlines above.

Special criteria (in addition to General Criteria)
• Award winners
• Production quality
• Technical quality (audio and video integrity etc.)
• Availability of broadcast rights for in-house use

12. Audio/Music
The library does not actively collect and maintain a Music Collection.

13. Audio/Spoken
The Spoken Audio Collection, in CD format, is intended to fill the recreational and informational needs of adults. Both abridged and unabridged formats are included, but no attempt is made to provide a comprehensive or in-depth collection. Books on CD will be selected by the same criteria applied to print materials. Recordings for self-instruction in languages and other subjects will be acquired. Recorded music will not be purchased.

Special criteria (in addition to General Criteria)
• Quality of production (especially of the reader)

14. Electronic Resources (See Appended Electronic Resources Collection Development Policy)

C. Alternate Access and Out of Print Materials
The SRLS avoids needless duplication of costly or specialized materials that may be easily accessed electronically, from academic libraries, or from PINES libraries. Materials may also be borrowed through SOLINET's interlibrary loan program instead of being purchased and added to the collection if the material does not meet the selection criteria established in this policy. Rare or out of print material will not be purchased unless it is of significant value to the development of the collection.

D. Language
The majority of the SRLS Collection is in English, but the library maintains a few items in Braille and a small collection of Spanish materials. Spanish materials will be expanded according to the assessed need in the three-county community.

IV. Gifts
The SRLS is grateful for unconditional gifts, and its collections have been enriched by contributions from individuals and private collections. Gifts are accepted but must undergo the same scrutiny and meet the same standards as the materials purchased for the collection. Often, gifts are to commemorate a special event or in memory or in honor of someone. Donated items will be carefully reviewed for their overall contributions to the SRLS's mission and service priorities as well as the relevance to the collection. The SRLS reserves the right to decide whether a gift should be added to its collection or to refuse donations of materials. Processing costs are also weighed before placing a gift in the collection. Exceptions to rejecting materials based on poor physical condition include rare, out of print, reference, and other materials that fill a specific gap in the collection. When materials are added to the collection, no restrictions on the SRLS's use of gift materials may be made by the donor. The gift materials will be treated on an equal basis with purchased materials as far as the inclusion, display, housing, circulation, and disposition of the material is concerned, and they will become an integral part of the collection. Gift items may not be reclaimed. The SRLS also reserves the right to sell, give to other libraries, or otherwise dispose of gift materials that are not added to the collection. Whenever possible, effort will be made to sell gift materials, which are unsuitable as collection additions, for the benefit of the SRLS. Donated periodical subscriptions are added if appropriate to the Periodical Collection. (For further information, see appended SRLS Gift Policy.)

V. Funding, Acquisition, and Cataloging
Materials budgets are allocated through state and local funding with infrastructure provided through State and local tax sources. When the interest accumulation allows, the Coffee County Public Library Endowment Fund provides another source of funds, mainly for the purchase of materials for a specialized purpose. The Director or appointee will order new selections and initiate or renew periodical subscriptions. Then, appropriate information will be provided to the SRLS Bookkeeper for invoice and payment processing. The Director will initial invoice cover sheets as indication of order and payment approval. All collection additions will be cataloged and processed as timely as possible.

VI. Collection Maintenance (Weeding)
A practical, useful collection is maintained and weeded through an ongoing process of collection analysis. Weeding should be done with the same care, thought, criteria, and judgment as selection. Benefits from this process decrease information retrieval time and enhance user's access to accurate information that meets their changing needs. The library will not withdraw an item simply because a patron wishes to purchase it. Duplicate items may be relocated to another library branch or outlet in the SRLS. Discarded items may be allocated for SRLS book sales. In addition to assessing whether materials remain consistent with the SRLS's mission and collection development policy, subscriptions are terminated and older items are repaired, withdrawn, or replaced based on the following criteria:

• The information needs and interests of the community
• Number of request, reserves, and circulations
• Unnecessary duplicates in the collection
• Availability of similar materials in the collection
• Affordability
• Physical condition and age of the item
• Outdated information
• In-print status
• Appearance in standard lists
• Available shelf space
• Availability at other local or PINES libraries
• Availability of later editions

While nonprofessional staff and volunteer help is welcomed and usually needed to conduct weeding activities, the professional librarians have a greater working knowledge of the SRLS Collection Development Policy guidelines, the SRLS Collection's depth and breadth, and the strategic plans to meet the current and future needs of the user community. Clerical staff and volunteers will be trained to identify and pull damaged, duplicated, or superseded materials as well as materials with aged publication and/or circulation dates during the normal course of their work duties. Clerical staff may also withdraw records for lost or damaged materials, but the professional librarians retain definitive choice responsibilities for evaluating materials for replacement as well as for weeding candidates and disposal options.

VII. Challenges to Materials
On occasion, diverse opinions by individuals or groups as to what is acceptable or appropriate for a public library collection may arise, but the SRLS Collection is not limited to only those ideas and information one person or group believes to be true, good and proper. While the SRLS Board of Trustees recognizes the right of individuals to question materials in the collection, they firmly believe in preserving and enhancing users' rights to a broader range of ideas than those held by any one user, librarian, publisher, group, or government. The SRLS Board of Trustees also endorses the American Library Association Freedom to Read statement and its interpretations and believes that an individual user is personally free to reject library materials of which he or she does not approve. However, the individual cannot exercise censorship to restrict the freedom of others to read, view, or hear information provided in the SRLS. In addition, parents or legal guardians have the responsibility to guide and direct their own minor children's reading, viewing, or listening of information provided in the SRLS. SRLS staff members will not take the place of parents or guardians and will not assume their rights, duties, and responsibilities.

The SRLS also considers all materials selected under this policy to be constitutionally protected under the First Amendment of the United States Constitution and the State Constitution of Georgia. If a user claims that a particular item is not constitutionally protected, the burden of proof rests with that user. If a court having jurisdiction over the SRLS decides that any material in the collection is not protected by these Constitutions, such material will be removed immediately. However, material under court consideration will remain available to patrons until a court ruling is made.

Users should understand that complaints call into question selection decisions that have been made according to policy. The process of registering complaints, designed to ascertain that selection decisions were appropriate, results in informing the patron about the philosophy and criteria used for selection. The SRLS will seriously consider each user's opinion, but material being questioned will remain in the collection available to patrons throughout the review process and until a decision is made. Any user questioning materials in the SRLS Collection may ask library staff about such materials. If that user wishes to express his or her opinion in writing, the following procedures should be followed:

1. Users who wish to initiate a reconsideration of the material will receive a copy of the American Library Association Library Bill of Rights and Freedom to Read statements, the SRLS Collection Development Policy, and the SRLS Request for Reconsideration Form. A knowledgeable staff member, usually a supervisor or the Director, will explain and discuss the basis of selection.

2. If the patron wishes to continue the process, he or she may state his or her opinion in writing on the SRLS Request for Reconsideration Form. The completed form will be given to the Director, who will again explain the selection basis to the user in an attempt to resolve the complaint. If the challenge is not resolved to the user's satisfaction, the Director will promptly refer the challenge to a committee for review. The Director will appoint staff to this committee as needed.

3. Internal review may be initiated by completing and submitting a Request for Reconsideration Form to the Director explaining recommendations for the questionable material. The Director will initiate the review process.

4. The committee will give the Director a recommendation based on the judgment of the members of the review committee as to whether the material was appropriately selected and made accessible under the SRLS Collection Development Policy. Because of the need to meet individual as well as group preferences in an unbiased manner, the number of forms or petitions received will not be a factor in reaching a recommendation. The Director will make the decision and reply to the individual or group in writing as soon as practical. The Library Board will be informed at the next public meeting.

5. Persons still wishing to express concerns to the SRLS Board of Trustees about materials in the collection may be heard during a regularly scheduled SRLS Library Board of Trustees meeting at a time designated by the Board for public expression. The Board of Trustees' decision will be final.

VIII. Policy Approval and Review
The SRLS Board of Trustees retains the responsibility for approval of the SRLS Collection Development Policy. The policy will be reviewed at least every two years by a staff committee composed of the SRLS Director and his or her designees. The revised policy will be referred to the SRLS Board of Trustees for final approval before implementation.

Electronic Resources Collection Development Policy
I. Introduction
The Satilla Regional Library System (SRLS) Board of Trustees and Library Director recognize the need to expand the Library System's limited electronic resource collection in order to provide more access to the vast, rapidly growing expanse of information in digital formats. This policy will guide decisions regarding collection development and maintenance for locally and remotely held electronic resources accessed through a computer.

The current electronic information holdings consist of the Library System's Web site, 113 CDs, census information provided through the ProQuest online database, and freely distributed but unregulated worldwide information accessed through the Internet. In addition, the SRLS offers access to Georgia Library Learning Online (GALILEO), an outstanding collection of electronic resources provided through the Board of Regents of the University System of Georgia and participating schools and libraries. The SRLS also participates in the Georgia Library Public Information Network for Electronic Services (PINES), which boasts an electronic catalog, automated circulation system, and lending network of 249 libraries in 123 Georgia counties. The Georgia Public Library Services (GPLS) funds PINES, providing Georgians cardholders equal access to a shared collection of 7.7 million library materials that can be delivered to their home libraries at no expense to the users.

A. Mission and Roles
The SRLS's mission is to serve the region by providing organized access to information in various available formats that meet the citizens' educational, informational, recreational, and cultural needs. The SRLS's vision is to be the port of information access to the region's communities through print format, electronic format of local data, and the World Wide Web. This mission and vision, providing the foremost guiding forces in electronic collection development, initiate broad and ambitious goals and require library roles to change with each user. Many of our users need resources for developing fundamental reading skills and enhancing educational activities for users from pre-school through high school. Older SRLS users need children's and parenting information or information to stay competitive in the job market and to plan for financial security. Others use the resources to help them relax and enjoy life. As a vital part of the regional community, the SRLS strives to help citizens achieve personal enrichment for better lives.

B. Description of Library and Community
Formed in 1953, the rural three-county public library system serves Atkinson, Coffee and Jeff Davis Counties in South Georgia . Since then, the SRLS has expanded in response to community growth, adding services and materials to provide the best possible informational services allowed by the limited budget. With a headquarters, one branch, five outlets, and a bookmobile, the SRLS now serves a population of 59,773 with 18,220 registered patrons. Two major factors affecting collection development are the Hispanic population growth and low educational levels. Only 61.5% of the residents age 25 and older are high school graduates, comparing well below the 78.6% state average.

C. Principles
To provide free and equal access to electronic resources, the SRLS and its Board of Trustees endorse the American Library Association (ALA) Code of Ethics, Freedom to Read, Freedom to View, and Library Bill of Rights statements and its interpretations, including the ALA guidelines for Access to Electronic Information. With these endorsements, the SRLS undergirds citizens' rights to intellectual freedom by allowing access to a free flow of unbiased information that impartially communicates a broad range of ideas. The expanding electronic collection will reflect diverse viewpoints, opinions, and cultures shared by both majority and minority members of the communities' citizenry and society as a whole. The SRLS ensures users' confidentiality with procedures implemented to protect this right.

Although the SRLS refrains from censoring, supporting, or sanctioning any particular view represented in the collection, it has complied with the Children's Internet Protection Act by installing filters provided by the GPLS. The SRLS does not assume responsibility for electronic resources accessed in-house or remotely by any library user regardless of age. The Library System does not act as the parent or guardian and will not question the appropriateness of the child's selection. This responsibility falls completely and irreversibly to the parent or guardian.

D. Purpose
This policy will serve to inform the user community of the principals guiding the collection development and maintenance of electronic resources; to supplement traditional resources by guiding electronic resource collection development activities in response to information desires and needs of users; to advance the SRLS's mission in providing unbiased access to electronic resources regardless of need, age, gender, ethnic origin, or religious affiliation; and to support continued cooperation and collaborative efforts with other PINES libraries.

II. Scope
Through the guidelines outlined in this policy, selection priorities will focus on enhancing access to a broader range of information that compliments the existing collection. The types of electronic resources acquired and covered in this policy include encyclopedias, games, audio books, instructional and learning materials on CD; genealogy Web sites, databases and materials on CD; freely accessible information on the World Wide Web (cataloged or non-cataloged Webographies, tutorials, text, numeric, and graphic files); and other electronic resources that advance the mission of the SRLS. In addition to electronic resources not accessible by a computer, resources not covered by this policy include electronic resources used by library administrators and staff, courseware and scholarly or peer-reviewed journals (except GALILEO resources), applications software, commercial services, and electronic resources requiring unjustifiable restrictions and limitations.

III. Responsibility for Electronic Resource Collection Development Activities
Funding allocations, evaluation, selection, acquisition, and deselection activities for electronic resources are the unquestionable responsibility of the SRLS Library Director. However, the Director has full authority to delegate these duties to other personnel qualified by education and specialized training. While electronic resource activities will be conducted within the framework of this Collection Development Policy's established scope and purpose, only the Director is authorized to utilize judgment in the Policy's interpretation and to sign contractual agreements. Any library material so selected shall be held to be selected by the SRLS Board of Trustees. The Technical Services Librarian will catalog the resources and maintain the computers for accessibility.

Requests for electronic resources are taken by any SRLS staff member and are documented on a Reserve and Request for Consideration Form. The Director will review and evaluate requested resources. Requests will be considered according to the SRLS's mission, the criteria outlined in this policy, the number of requests, and available funding for one-time or recurring purchase requirements. If current funding allocations are deemed inadequate to acquire a needed electronic resource that has been requested, it will be placed on a prioritized list for future consideration and possible acquisition.

IV. Selection Criteria
Most of the same criteria for traditional selections guide electronic resource selections. Although priorities will be given to electronic children's games with educational value and tutorials that help bridge the digital divide, electronic materials will not be purchased just because they are available in electronic format. Selectors will evaluate electronic resources in relation to similar electronic and other format options based on the needs of the user community, functional attributes, and feasibility within budgetary constraints. Selectors will take advantage of demonstrations, product trials, peer consultations, and literature reviews.

A. Internet Access and Web Links
While cost is not a factor for Internet access, the Internet's lack of quality control increases the need for critical evaluation. Criteria for Web links include the issuing agency's authority, citations in guides to the Internet, published reviews, and listservs. Well-maintained, unbiased sites that post creation or revision dates and offer easy accessibility, usefulness, and accuracy of information are prioritized candidates for Web links. Direct observation is used to evaluate sites suggested by patrons, educators, and staff. The SRLS does not endorse and bears no responsibility for content found in Internet sources (see CIPA - Internet Safety Policy and Computer Acceptable Use Policy).

V. Gifts
Gifts in electronic format will be evaluated on the criteria outlined in this policy and added or rejected accordingly. The SRLS reserves the right to refuse or sell electronically formatted gifts not added to the collection.

VI. Funding, Acquisition, and Cataloging
Electronic resource budgets are allocated through state and local funding with infrastructure provided through State and Federal sources. A small annual GALILEO fee is the only current electronic subscription commitment. Any future electronic resources requiring licensing agreements or contracts will be negotiated to the SRLS's best advantages. The Director or appointee will order or renew selections and provide the required information to the Bookkeeper for invoice and payment processing. All collection additions will be cataloged and processed as timely as possible.

VII. Collection Maintenance
Cancellation and deselection candidates will be evaluated continually. Evaluations will be based on outdated information, incompatibility with infrastructure and/or selection criteria, decreased usage as compared to cost, and damaged resources. Records for lost or damaged CDs will be withdrawn and the materials evaluated for replacement. Web sources will be checked semi-annually for validity of links and continued currency of information. Inactive or outdated Web links in Webographies and other resources on the library's Web site should be removed or updated to valid links immediately.

VIII. Training and Support
The SRLS administrators will work to ensure personnel and user compliance with licensing agreements. Staff will attend vendor training, demonstration sessions, and in-house staff development workshops to take advantage of vendor support and other training to assist users in accessing information.

IX. Limitations of Electronic Resource Use and Challenges to Electronic Resources
Prohibited uses include copyright law violations, uploading or downloading of internal hardware or software, accessing or transmitting obscene, libelous, or slanderous material prohibited by state or federal law, and accessing or transmitting information for commercial purposes. Only floppy disks purchased and stored within the libraries may be used on the computers. Chat rooms may be used only for educational purposes. Public access computer users are limited to two 30-minute sessions per day. Advanced reservations for computer use time are not allowed.

Users with objections or complaints regarding electronic resources will be given a copy of the ALA Library Bill of Rights and Freedom to Read statement , the SRLS Electronic Resource Policy, and the Request for Reconsideration form. If completed, the form will be given to the Director to explain the selection basis to the user in an attempt to resolve the complaint. If the challenge is not resolved to the user's satisfaction, the final decision will rest with the SRLS Board of Trustees. The resource will remain in the collection during the review process. For detailed procedures, see Section VII. of the SRLS Collection Development Policy.

X. Policy Approval and Review
The SRLS Board of Trustees retains the responsibility for policy approval. The dynamic evolution of electronically formatted information requires that the Library Director and delegated staff review this Policy as needed and at least every three years, with revisions, additions, and/or deletions re-approved by the SRLS Board of Trustees.

Satilla Regional Library System Gift Policy

The Satilla Regional Library System (SRLS) welcomes gifts of library materials, money, or real property that help enrich and improve public library resources. Monetary contributions are added to the SRLS's Donation Fund, most of which is allocated for purchase of materials or programs that prove too expensive or specialized for regular budget allocations. Monetary contributions given as a memorial or honorarium are allocated for that specific purpose. Memorial books or other library materials may be donated in honor of a relative or friend and are marked with a special bookplate.

The same criteria used to purchase new materials are applied for evaluating gift items. Donated paperbacks, magazines, and used books can often be used in the SRLS Collection, but any of these gift items not needed by the library are sold at SRLS book sales.

Generally, the SRLS does not accept textbooks except for resale purposes. Likewise, the SRLS does not accept any materials in poor physical condition. The library may or may not accept donations of specialized collections, and the decision will be made on an individual basis by the SRLS Director and his or her designees.

Gifts will be withdrawn in the same manner as purchased materials that have been cataloged into the SRLS Collection. The SRLS does not accept responsibility for notifying donors of withdrawal or replacement of gift items. All gifts are tax deductible, and the library will furnish a statement for tax purposes but will not place a financial value on donated items. Placing a value on the material is the responsibility of the donor. No gifts are accepted unless given to the SRLS without restriction. All gifts may be utilized, sold, or disposed of in the best interest of the SRLS. All donations are accepted only if the SRLS Director or designees believe they can be utilized by the SRLS.

Exceptions to this gift policy may be approved by the SRLS Director.

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